With Smart Collections, you can choose a series of parameters and assets will be added to the Smart Collection automatically. This feature makes it easier for you to add many related assets to a collection and automatically sort newly synced assets into the right collection.

You can create a smart collection two different ways: via the Sidebar or from the Collections page.

From the main dashboard, navigate to the sidebar on the left side of the page. Click 'Library' to open the slide-out menu. Beside 'Collection', click on the plus icon to create a new Collection.

In the 'Create Collection' slide-out menu that has now appeared on the left side of the page, give the new collection a name and select 'Smart Collection'.

In the same slide-out menu, click on the blue button which says 'Set Conditions'. The following modal will appear.

From this modal you can set the conditions for your Smart Collection. We will go into more detail about conditions later in this article. For this example, we have selected one condition, 'File extension is png'. When you have finished setting up the conditions for your Smart Collection, click 'Done' in the bottom right corner.

After setting your conditions, you will be returned to the 'Create Collection' slide-out menu. You will see the conditions you have just set will have appeared on the menu. Click on 'Create' in the bottom right corner of the menu to create your Smart Collection.

After clicking 'Create', you will be taken to the Collections page. Your new Smart Collection will have appeared.

You can click on the Smart Collection thumbnail to open it. Inside, you can see that all the assets that agree with the conditions set have appeared in the Smart Collection. In this case, all the PNGs in this team have appeared.

From the main dashboard, navigate to the sidebar on the left side of the page. Click 'Library' to open the slide-out menu. Click on 'Collection' to drop down more options and click on 'View All'.

This will take you to the Collections page.

Click on the button which says 'Create Smart Collection'. This will open the 'Create Collection' slide-out window on the right side of the page.

In the slide-out menu, give the new collection a name and select 'Smart Collection'.

In the same slide-out menu, click on the blue button which says 'Set Conditions'. The following modal will appear.

From this modal you can set the conditions for your Smart Collection. We will go into more detail about conditions later in this article. For this example, we have selected one condition, 'Source is Google Drive'. When you have finished setting up the conditions for your Smart Collection, click 'Done' in the bottom right corner.

After setting your conditions, you will be returned to the 'Create Collection' slide-out menu. You will see the conditions you have just set will have appeared on the menu. Click on 'Create' in the bottom right corner of the menu to create your Smart Collection.

After clicking 'Create', you will be taken to the Collections page. Your new Smart Collection will have appeared.

You can click on the Smart Collection thumbnail to open it. Inside, you can see that all the assets that agree with the conditions set have appeared in the Smart Collection. In this case, all the assets from Google Drive in this team have appeared.

A Smart Collection can have any number of conditions. When you create a new Smart Collection, one condition appears automatically but you can add more by clicking 'Add Condition' on the right side of the modal.

Furthermore, the Smart Collection can be set contain assets that match all or any of the conditions set. You can change this from the drop down menu where it says 'Match all/any of the following conditions:'.

Conditions can be set on the following criteria:

Finds assets by their name. This condition can be qualified as follows:

Assets from certain sources will provide a file path under the 'Source Info' tab on the Asset Dashboard. Look for the long link next to where it says "download_url".

NB: The file path is contained within the quotes ("") but does not include them.

This condition can be qualified as follows:

Find assets by their file extension. File extension typically corresponds to the file type (mp3, png, etc.) but you can always check an assets file extension on the 'Media Info' tab on the Asset Dashboard.

This condition can be qualified as follows:

Find assets by the date they were synced to Medialake. The specific time an assets was synced can be found on the 'Media Info' tab on the Asset Dashboard, next to where it says 'File Modified Date'.

This condition can be qualified as follows:

Find assets by the date they were originally created. This date can be found on the right side of the page on the 'Summary' tab on the Asset Dashboard.

This condition can be qualified as follows:

Find assets by the service they were synced from. You can also distinguish between different accounts on the team synching from the same service.

This condition can be qualified as follows:

Find assets by their owner. The owner can be found on the right side of the page on the 'Summary' tab on the Asset Dashboard.

This condition can be qualified as follows:

Find assets by their file size in bites. The precise size of any asset can be found on the 'Media Info' tab on the Asset Dashboard.

This condition can be qualified as follows: